Advocacy alert – archive service at risk

The Saskatchewan Council for Archives and Archivists has organised a great campaign in support of the City of Regina Archives, currently under threat of extreme budget cuts as it has been identified as a “discretionary item that is not a core service for the City of Regina”.

Councils Come And Go: Archivists Make Them Last ForeverThe website allows you to send an e-postcard to the City Council’s Finance and Administration Committee, which meets on 8th May to debate the report. It only takes a couple of minutes to do and you can personalise the message. Please consider supporting our Canadian colleagues by sending a postcard or an email – I’m sure international interest in this issue will be a huge help.

Memories in Berlin

I was once told that written archives do not make good exhibition materials. My contention was that they did if they were displayed with care and due consideration for the audience and in conjunction with other more primarily visual materials. This was amply demonstrated to me by the exhibitions that I visited in Berlin last week. On a warm spring day I spent a few hours walking along the former line of the Berlin Wall and past fragments that remained standing in a peaceful and slightly unkempt cemetery, as well as a former watchtower standing incongruously amongst modern apartment buildings. I then arrived at the main Berlin Wall Memorial – a short length of the wall that has been maintained as a monument and, unlike most of the remaining fragments, is clean of all graffiti. Opposite the wall is the Information Centre. It is quite modest in size and has a simple layout, with one main exhibition area showing a small but effective display that mixes silent film footage (all the more effective for being silent), arresting and shocking photographs, audio reports and copies of archival material, including newspaper reports, personal testaments and postcards.

An even more memorable and haunting experience was Peter Eisenmann’s new Holocaust Memorial and the new information centre beneath. The memorial itself consists of 2,711 concrete blocks (‘stelae’) arranged in undulating rows with narrow gaps between them. The information centre is everything such a place should be. It has a sombre and quiet atmosphere and it tells the story of the Holocaust simply but very effectively. There are only a few rooms and they are themed, including one on families, one on individuals and one on locations. The first room consisted of illuminated areas on the floor that corresponded to the stelae above and displayed blown-up copies of archive materials, mainly personal letters, including one written in haste by a woman on a train who did not know its destination – it ended at a concentration camp. She flung the letter from the train and a local farmer found it and posted it on. The families room is deeply affecting, with the stories of 13 families brought to life through 13 panels showing photographs, archives, some film footage and short explanations of the plight of the families, with a record of those who died and those who survived. Much of the archive material comes from the families themselves and in fact one panel has very few photographs or documents, reflecting the reality that most families lost all of their personal possessions and for many people who perished in the concentration camps there may be no photographic or other personal evidence of their life before the War. The personal memorials room dedicated to individuals is a dark, empty space, illuminating one name on the wall at a time and telling a short history of that person, whether it be a 5 year old girl from Poland or a 75 year old man from Austria.

For me the Holocaust Memorial and information centre were very moving and affecting. A great deal of thought and care must have gone into the design of the centre, and the exhibits were obviously chosen very carefully so that the rooms were not overfull of masses of information but kept largely empty, with the archive materials used to great effect and speaking volumes about the past. My only reservation is that this is not a memorial for all who died in the genocide and that Berlin appears to be ending up with a number of victims’ memorials and a number of arguments over who should get what and where.

For me, Berlin is a city where archives really do play a central and very noticeable role in telling the story of a city and particularly of the dark and difficult events of Second World War.

Neuer Post

Umspannwerk Ost restaurantBlogger knows I’m in Germany – the interface is all in German. Neat. And just a teeny bit creepy.

I’m here with Jane at the International Standards for Digital Archives conference. Lots of presentations about EAD, EAC, METS and related standards. I was talking about the Spokes software yesterday (the EAD day). The picture shows the inside of the Umspannwerk Ost restaurant where we had dinner last night. It used to be an electrical substation. The conference venue (the Umweltforum) used to be a church. They’re good at recycling here.

Daniel PittiToday was all about EAC and METS – Daniel Pitti was one of the speakers giving the background to EAC in the morning. Apparently there have been complaints about the complexity of the standard, so Daniel was asking for more details on this problem, as work is about to start on rebuilding it ‘from the ground up’. I enjoyed his closing comment which was along the lines of “it doesn’t matter what you do in the privacy of your own repository, but if you’re going outside, please dress up in a standard” (or a nice hat, of course).

Archival Word of the Week: Access Points

FingerpostAlso known as index terms or keywords. We make sure that each archival description on the Archives Hub includes at least one of these. Access points help our search engine, especially our Subject Finder, which does very clever things with them. And each access point on the Hub is a link to other descriptions with the same access point. An index term points you to where you want to go. When you look at the access points for a particular description, you usually see indicating more descriptions of potential interest. So go on, try following an access point, see where it takes you.

See also: Guided Tour: Access Points.
See also: For Archivists: Creating access points.

Researchers’ Use of Academic Libraries

library book shelvesA new report has been published by the Research Information Network (RIN) and the Consortium of Research Libraries (CURL): Researchers’ Use of Academic Libraries and their Services [pdf format]. This is based on information gathered from more than 2,000 UK researchers and 300 librarians. After being somewhat critical in an earlier post about the RIN’s Researchers and Discovery Services report, I feel honour-bound to record here that this report is much more comprehensive and well-written. Its authors are Sheridan Brown and Alma Swan of Key Perspectives Ltd. The report covers a number of areas, including the impact of digital services, problems of attracting enough funding, communication between library staff and researchers, and changing patterns of use.

Archive services within academic libraries get a number of mentions, with the interesting statistic that:

Archives are rated “very useful” by 50% of arts and humanities researchers and special collections by 46%. By comparison the figures for life science researchers are 10% and 8%.

Really? 10% of life scientists find archives “very useful”? Wow!

The report also noted that:

Most researchers use digital finding aids to locate both digital and print-based resources. Print finding aids are used by very few researchers, and these are mainly in the arts and humanities. This highlights the need for libraries to ensure that they provide online high-quality metadata for their holdings, and that they address cataloguing backlogs. Information resources that cannot be found electronically may well be overlooked, since few researchers will invest the time required to track down items that cannot be quickly be identified using digital finding aids.

And in the same vein:

Libraries have made significant efforts to optimise the visibility and usage of their archival or special collection material through digitisation programmes. Feedback from researchers is very positive, but many information resources that could be useful to researchers remain under-used currently, mainly because they exist only in hardcopy or are inadequately catalogued.

and:

…material that is digitised and for which there is easily-available and accurate metadata will be visible and usable by scholars. What remains in print may well be sought out, but probably only if it is digitally catalogued. Indeed, some researchers as well as librarians pointed out that more use would be made of library holdings overall

Archival Word of the Week: Calendar

Calendar with picture of terrierNot to be confused with calendar. Archivists use this word for an inventory of items in a collection listed chronologically. The items themselves haven’t been re-arranged this way – a calendar is a description, or an interpretation, presenting another way of looking at the collection. But when calendars in either sense appear on the Archives Hub, they themselves tend to be items within an archival collection. Collections on the Hub are described with a hierarchical organisation, another interpretation but one providing more contextual information, and more likely to reflect the organisation of the materials.

Illustration: terrier inspired by the Underdog Show.

Archival Word of the Week: Common-place book

'Twas fate,' they'll say, 'a wayward fate/Your web of discord wove;/And while your tyrants join'd in hate,/You never join'd in loveBit of a misnomer this one: common-place books are not printed books, they’re manuscript, and they are not commonplace – each one is unique.That’s why so many appear in archival collections described on the Archives Hub.

From the 16th century and on into the 19th, many people preserved snippets of conversation and interesting excerpts from books, by writing them down in a notebook, collected in a ‘common place’ for future reference.

Perhaps this blog sometimes resembles a digital common-place book, especially in the way the ‘labels’ organise our posts by theme, much as commonplace books were often organised.

Illustration: excerpt from "Weep On, Weep On" by Irish poet Thomas Moore (1779-1852).
See also: Collections of the Month: Love letters.