Contributors’ Training Day

The Archives Hub will be holding a free training/information day in Manchester for archivists and information professionals who would like to contribute information about their archives to the service.

Date: Tuesday 5 December 2006
Location: Kilburn Building, University of Manchester, Oxford Road, Manchester M13 9PL. (maps)
Time: 11.00 – 16.30.
Lunch: a free lunch will be provided

The day will include:
A short introduction to the Archives Hub and to latest developments, including the new Spokes software.
A short introduction to the benefits of XML and to using EAD
Using the online template to create descriptions
Indexing for the Archives Hub
Hands on experience of creating records using the template

Please email Jane if you’d like to attend this event.

Preserving digital records of politicians

Screenshot of OutlookAn interview about the JISC-funded Paradigm project is now available on the Digital Preservation Coalition’s site. The project manager, Susan Thomas (a former Hub contributor), talked to Kieron Niven about the challenges faced in preserving the personal digital records of politicians. The project, which is a collaboration between the Bodleian Library at the University of Oxford and the John Rylands University Library at The University of Manchester now has a mailing list for news on the project.

And we thought indexing for the Hub was hard…

An accidental posting by Ellen Chapman (of the Archives & Manuscripts Department at the University of Hawaii at Manoa) to the US Archives and Archivists mailing list brightened my morning today. It was a link to an article by Philip O’Leary in the most recent edition of the Annals of Improbable Research about the complexities of indexing Celtic languages. The article is available in PDF format, and is definitely worth reading if you’ve been struggling with creating index terms in English.

Well worth going to see

The CILIP Rare Books and Special Collections Group Conference was fascinating: there were some excellent, thought-provoking presentations and an opportunity to see the Giant’s Causeway (described by Samuel Johnson as “worth seeing, yes, but not worth going to see”).

The slides from the presentation I gave on the Archives Hub are available in PDF format. In the talk I mentioned that we have recently changed the collecting policy of the Hub to make it possible for institutions beyond the higher and further education sectors to contribute descriptions to theRock formations at the Giant's Causeway, Northern Ireland service. This formalised the existing situation, where some such institutions were already represented on the service through involvement with collaborative projects, and also brought us into line with the practice of our sister service, COPAC, which describes books and other printed materials in a range of research libraries.

Conference season

Members of the Archives Hub team will be out and about this week speaking at two conferences. Paddy and Jane are both going to be at the Society of Archivists’ Conference in Lancaster, with talks entitled Permitted use and users: fallout shelter’s sealed environment and The new Digital Archivist: From relative isolation to global interoperability, respectively. I’ll be crossing the Irish Sea to Coleraine, where I’m talking about the Archives Hub in Opening up the archives: from basement to browser in the conference of the CILIP Rare Books and Special Collections Group.

Spokes 3.1 update

Hammering spokes into wheel hub using head of axe: wheelwright Evan Jelbert and father, James, in workshop at Gulval, Penzance, Cornwall / photograph by Fox Photos Ltd.; from Farmers Weekly picture libraryJohn Harrison is working away in Liverpool on the next version of the Spokes software, which we hope to make available for download in August. So if you are thinking of installing the software, we’d advise waiting for the next version rather than going ahead with the current version, 3.0.4.

The image shown here is from the photographic collections at the Museum of English Rural Life (P FW PH2/W20/3).

Digression

Spent yesterday in Wolverhampton at the Collection Description & Cultural Portals event, organised by Rachel Cockett of MLA West Midlands. I was talking about the Archives Hub and my other project, the Information Environment Service Registry (IESR): the first time ever that I’ve talked about both services at the same event.

The principle difference between the two is that IESR is supposed to be a machine-to-machine service for use by other applications, rather than being aimed at human users, which is the main focus of the Archives Hub. Although the developments we’re planning for the next few years will ensure that the Hub will be almost as interoperable as the IESR.

The collections described within IESR are electronic resources, rather than the physical collections of archives that you find in the Hub. Its main aim is to help owners of these resources advertise their existence; the developers of portals and cross-searching services can use IESR to identify relevant resources for their users, then. The IESR also holds information about the technical connection details for resources: the Hub’s Z39.50 service is described in there, for example. This helps the developers to set up their applications so that they can interact with the resources they want to provide for their users. As you see, now I’ve talked about the Hub and the IESR in the same presentation, I can’t stop myself. Will try to desist in the future and keep this blog an IESR-free zone.

Label of 'crudities' next to picture of crudités

Researchers need archives … but have problems finding them

A report published last month highlights the difficulties encountered by researchers in the humanities and social sciences when it comes to finding archival materials for use in their work.

Archival research, increasingly important among scholars across disciplines, is particularly challenging due to the idiosyncratic organization of archives and the range and variety of materials housed within them. Many archives